How to Use a Zero-Based Budget ~ Not Quite an Adult (2024)

Most people are scared of the wordbudget.It’s often seen as adirtyword in many households because people feel like a budget will justsuck the funout of everything. A budget doesn’t have to remove the fun from your life, but failing to plan for fun in your budget will!

I love a zero-based budget because you can plan for exactly what you want and not have to sacrifice the fun stuff.

This blog post will outline all the positives (and a few negatives) of using a zero-based budget as well as go through an example ofexactlyhow it works. You ready? Let’s do this.

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Table of Contents

What is a Zero-Based Budget?

A Zero-Based Budget is an easy to use budgeting method where yourincome – expenses = zero. Sounds simple, right? That’s because it is.When working with a Zero-Based Budget you take the time each month to plan where every single penny of your income will go. This can sound super daunting at first, but don’t worry it’s not that complicated.

This budget just plans where you’ll spend your incomebeforeyou get your hands on it. The benefit of planning before you have the income is that you’re less likely to make impulse decisions if you already have a plan!

How Does a Zero-Based Budget Work?

The first step to asuccessfulZero-Based Budget is to estimate your total income for the month. This includes income from your employment, any government cheques that may come, child support, etc. If you live on anirregular income,you can take an average income for the past few months and see how far you can get.

The next step is to figure out what expenses you’ll be working with. There are a few categories of expenses that you can have.

Yourneeds:

  • Housing (Mortgage/Rent)
  • Utilities
  • Groceries
  • Child Care

Yourwants:

  • Eating Out
  • Pocket Money
  • Cell Phone Bill
  • Gift Giving

Transportation:

  • Car Payment
  • Gas
  • Insurance
  • Bus Pass
  • Taxi/Uber/Lyft

Saving/Debt/Investing:

  • Emergency Fund
  • Student Loans
  • Credit Cards
  • House Downpayment
  • Investments
  • Retirement

So, at the beginning of each month, you’ll have to list all of your expenses for the month and assign them a certain percentage of your income. Remember, no two months are the same so chances are you’re going to have to adjust every time you create a budget. One month you may have a cash increase and you’ll be able to save more, the next month you may have 5 birthdays to deal with. Always adjust your budget!

If you create your budget and your expenses are higher than your income, you have two choices:

  1. Increase Your Income
  2. Decrease Your Expenses

Benefits of a Zero-Based Budget

A Zero-Based Budget gives youcomplete controlover where your money goes. You can change the categories at any time when your circ*mstances chance and add things in when you need to have a little fun. You can add a travel fund and go on a trip, it’s all up to you.

This system eliminates any impulse purchases because every single penny has a value and a place where it goes, so you can’t just spend $15 on ice cream and chocolate if it’s not in the budget. This budget really allows you to prioritize your expenses and not your wants, which will get you closer to your goals.

Example of a Zero-Based Budget

There isnobetter way to understand something than to actually see it in action, so that’s what we’re going to do. I’ve created this two month zero-based budget example for a single mother who makes $5,000 each month (after taxes). She has two children and wants a better future for them so she decided to start using a zero-based budget so she doesn’t have to worry about her money as often as she used to.

She’s a typical person, she has student loan debt, credit card debt, and a mortgage. She wants to make sure she’s safe if something bad happens, so she puts $500 in an emergency fund each month.

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As you can see, there are small changes to the budget from month to month. One month she had to go out for a birthday dinner so she had a $100 eating out budget, and the next month was $0. She decided to start carpooling a few days a month so her gas expense went down. She has more birthdays in February so she had to increase her gift giving expense!

As you can see, no matter what changes are made each month the total amount is always $5,000 which is equal to how much money she brings in each month!

Is the Zero-Based Budget right for you?

Chances are this type of budget will have you experiencing some growing pains, especially in the beginning. It’s hard to start a budget when you aren’t used to thinking about your money. It’s super important to start thinking about it, so you can build your future.This budget could bethe key to getting you out of a paycheck to paycheck lifestyle. It will help you build a future where you’re able to organize everything and be a better spender!

If you don’t like how organized this budgeting system is, you can also try out the 50/30/20 Budgeting Methodwhich gives you a little more of a loose system!

Final Thoughts

If you have any questions about how to get this process going for you, be sure to ask them in the comment section below and I’ll be sure to help you out!

Thanks so much for reading, be sure to share this post on Pinterest so your friends can see it too!

xo Taylor

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FAQs

How do you use zero base budgeting? ›

How to make a zero-based budget
  1. Start with your monthly income. The zero-based budget begins with identifying your total monthly income. ...
  2. List your expected spending and saving. ...
  3. Subtract your expenses and saving target from your income. ...
  4. Track your results and compare.

What would be a reason for a zero-based budget to be used? ›

Zero-based budgeting offers several advantages, including focused operations, lower costs, budget flexibility, and strategic execution. The highest revenue-generating operations come into greater focus when managers think about how each dollar is spent.

What is a zero-based budget in your own words? ›

A zero-based budget is a spending plan where you assign every dollar you make to a category so that your planned expenses (including your savings goals) are equal to your income. While it can be a strong way to reel in spending and prioritize saving, it can also be overwhelming or hard to stick with.

What is zero-based budgeting answer? ›

Zero-based budgeting (ZBB) is a budgeting technique in which all expenses must be justified for a new period or year starting from zero, versus starting with the previous budget and adjusting it as needed.

What is a zero-based budget example? ›

Zero-based budgeting is when your income minus your expenses equals zero. Perfect name, right? So, if you make $5,000 a month, everything you give, save or spend should add up to $5,000. Every dollar that comes in has a purpose, a job, a goal.

What are the 5 steps in creating a zero-based budget? ›

  • 1 Track your income. The first step is to calculate how much money you have coming in every month. ...
  • 2 List your expenses. The next step is to list all your expenses for the month. ...
  • 3 Categorize your expenses. ...
  • 4 Balance your budget. ...
  • 5 Review and adjust your budget. ...
  • 6 Here's what else to consider.
Aug 31, 2023

What are the problems with zero-based budgeting? ›

Zero-based budgeting is also resource-intensive. It takes a lot more time and effort to closely review and justify every budget element rather than modify an existing budget and review only new elements. Some critics argue that the benefits of zero-based budgeting don't justify its time cost because of this.

How a zero-based budget works and what to do when it doesn t? ›

To be a zero-based budget, your total outflow must equal your inflow. A zero-based budget can change month to month, or as often as you need. But it does require you to track your spending — whether by hand or with an app — to make sure you don't spend more than you have.

What is the 50/30/20 rule? ›

The 50-30-20 rule recommends putting 50% of your money toward needs, 30% toward wants, and 20% toward savings. The savings category also includes money you will need to realize your future goals.

What best describes zero-based budgeting? ›

The zero-based budgeting process is a strategic budgeting approach that mandates a fresh evaluation of all expenses during each budgeting cycle. Unlike traditional budgeting, where previous spending levels are typically adjusted, ZBB requires individuals or organizations to justify every expense from the ground up.

Who should use a zero-sum budget and why? ›

Maybe you dream of saving for a house or want to find a way to navigate financial volatility — if you earn a consistent income, a zero-based budget can help you get there. Also known as a zero-sum budget, a zero-based budget is a budgeting method that ensures total mastery of your finances.

What is a zero-based budget and why is it important Ramsey? ›

It also doesn't mean you blow all your money. And here's the reason we love this method: Zero-based budgeting just means you give every dollar a job to do—giving, saving, spending. It's all accounted for and has a purpose.

When would a company use zero-based budgeting? ›

The goal of zero-based budgeting is to reduce spending by looking at where costs can be cut. Your employees might be involved in creating a zero-based budget. You can ask employees what kind of expenses they will have and figure out where you can reduce business expenses.

What is the major appeal of zero-based budgeting? ›

The foremost theoretical advantage of ZBB is that it offers a rational and comprehensive means to cut the budget. ZBB can be used to make different cuts to different services based on the perceived value to the organization (rational) and all spending is put under scrutiny (comprehensive).

What is zero-based budget structure? ›

Zero-based budgeting is a bottom-up approach, which means goals determined on a departmental basis must be aligned with the company's overall strategic objectives. It comes down to department heads to justify this—how each individual expense fits into those strategic goals.

How to implement ZBB? ›

Your business can develop or modify its own unique approach to ZBB, and the following five steps can provide a baseline for implementation.
  1. Start. Begin at ground zero. ...
  2. Evaluate. Review every cost area. ...
  3. Justify. Account for all components of the budget. ...
  4. Streamline. ...
  5. Execute.

What is the first step of zero-based budgeting? ›

Zero-based budgeting starts from zero, rather than a traditional budget that is based on previous budgets. With this budgeting approach, you need to justify each and every expense before adding it to the actual budget.

Is zero-based budgeting easy to apply? ›

This method requires significant effort to justify all expenses from scratch. Despite these challenges, Zero-based Budgeting can lead to better financial management and more strategic use of resources, making it a valuable tool for many businesses.

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